Rodopi Advendurun
  Κυριακή, 20 Ιουνίου 2021  09:55

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RODOPI ADVENDURUN 100 MILES (ROUT) REGULATIONS 2016
Καταχώρηση Πέμπτη, 25 Ιουνίου 2015 από ROUT

Virgin Forest Trail 2007
1. GENERAL: "Rodopi Advendurun" (ROUT) is an ultra-endurance trail race with elements of adventure, which is held every October at the Rodopi Mountain Range, in northern Greece.  Until 2012 the race was called "Rodopi Ultra Trail".  The course is 164 kilometers (100 miles) and has +8000 meters elevation gain (approx).  The area where the race is held is one of the most characteristic forests in Greece and is part of the Rodopi Mountain Range National Park, an area of rare natural beauty and biodiversity (habitat for bears, deer, wild goats, roe deer etc).  The time limit (cut-off) of the race is 40 hours.  The race has the same start and finish point, "Erymanthos" which is the Forest Village in the area of Haidou, north of Stavroupoli, Xanthi.  To participate in ROUT essential abilities are required, like previous ultra trail race experience. 

2. PHILOSOPHY: ROUT perceives the meaning of ultra-endurance as an expression of searching for the human limits through the contact with free and uncontrolled nature, which forces its rules demanding respect, awareness, courage, reserves of mental stamina and a lot of experience.
Its basic parameters, define ROUT as a feat experience, which tests the physical and mental stamina of its athletes.  For its organizers, ROUT is an "adventure race", in regard to the aspect of the uncertainty of the race effort, due to its big difficulty.  The term adventure, is defined as the uncertainty of the outcome of an autonomous human effort in the open nature.
In ROUT the external support of athletes is minimal, so they have to depend on themselves to face the subjective and objective difficulties of the race.  Crossing completely uninhabited areas for a distance of 164 kilometers (100 miles), they become one with nature, which is a complicated and demanding procedure, but also is the very essence of the event. 
The philosophy of ROUT distills the up-to-date experience in ultra trail races, emphasizing in elements such as isolation, autonomy and independence, ingredient elements of adventure, which ROUT is trying to inculcate to its athletes.

3. CONDITIONS OF PARTICIPATION:
 The race is open to all those aged 20 years and above.  Athletic documentation is not required, since it cannot document one's ability to take part in a test that surpasses the so called athletic limits.  Interested parties submit an application and if they fulfill the required criterion, having completed at least one trail race longer than 50 miles (80 kilometers) during the 3 last calendar years (2014, 2015, 2016), their participation in the race is approved.  For the two 50 mile races that take place up to now in Greece "Rodopi Challenge" and "TERA" the participation criterion is having completed the race in 17 and 21 hours respectively.  In any case, the organization has the right to turn down an application despite the fact that it may fulfill the typical criteria that have been set for reasons that it is not obliged to explain to the interested party.  Athletes that have been disqualified from this or a different race in the past for a serious ethical offense such as a heavy case of deception or violent behavior, are not accepted.

4. CATEGORIES:
a. Men Μ (20-49 years old)
b. Veteran men Μ50 (50+ years old)
c. Women W (20-49 years old)
d. Veteran women W50 (50+ years old)

5. PARTICIPATION CRITERIA: The participation criterion for ROUT is the documented experience of an athlete in similar races, which are characterized as "trail races".  The organization believes that the experience in "public road" long distance races does not provide the ability to successfully face the difficulties of an ultra trail race like ROUT, with special requirements of familiarization with the mountain surroundings in general and in particular with the singularities of the field, the climate conditions, the absence of frequent support and the psychological tension that are caused by solitude and the unknown elements that differentiate the race largely from a "road" race.
80 kilometers (50 miles) are set as a minimum distance for a participation criterion-race, whether it is a completed finished 80K race (note: 17 hours for "Rodopi Challenge" and 21 hours for "TERA"), or a withdrawal after the 100th kilometer at a longer race.  Rout is an exception, where the criterion is the withdrawal at Κ-92 and later (Yioumourlou). The criterion-race that will be submitted must have taken place in the last 3 calendar years (2013, 2014, 2015).

6. NUMBER OF PARTICIPANTS & REGISTRATION PERIOD: The number of athletes that will be accepted in the 2016 organization is set to 150. The procedure is as follows:
a) REGISTRATION: Participation applications are submitted between May 20th until July 31st, 2016. 
b) SELECTION: The organization immediately informs the athletes that are selected to participate.
c) PAYMENT: The athletes that receive the participation approval, must pay the participation fee.  After the end of the registration period, the athletes that have not responded, lose the right to participate.


7. PARTICIPATION FEE: The participation fee amount for the race is EURO 120,00 (one hundred and twenty) and is paid to the organization's bank account.  The athletes who will be approved will be notified via e-mail to pay the race participation fee.  Information can also be found in the pre-registration list.   

8. PROVISIONS: The organization commits to offer to the athletes: lunch before and after the race, refreshment posts during the race, commemorative gift, medal to the athletes that finish the race within the time limit, race number (bib), medical support and physiotherapy services.  The transportation to the finish area of the athletes who withdraw with vehicles of the organization is also covered.  The participation fee does not cover overnight stay before or after the race.  For their stay, the athletes can chose among various solutions in the wider area (hostels, hotels, camping) or in the area of Haidou, in the Forest Village of Erymanthos, free camping.  The organization has the responsibility of transferring the athletes who come to Haidou before the start of the race or who leave Haidou after the end of the race with buses.  Transportation expenses of a impaired athlete, if they come up, are paid by the athlete. 

9. CANCELLATION: Cancellation of participation and return of 50% of the fee is accepted until September 30th, 2016.  In order for the application to cancel to be valid, it must be sent from the email that was stated by the athlete on his participation application.

10. HEALTH, SAFETY AND MEDICAL CHECK OF ATHLETES: The Organization disclaims all liability for any damage to health or physical integrity (injury or death) of the athletes participating in the race.   It is considered obvious that each athlete that submits a participation application is fully aware as an adult of his intention to participate in an athletic event that takes place in a mountain environment, usually in extreme conditions.  Each athlete has the responsibility to compete with caution and responsibility and not put himself in objective hazardous situations. It is also obvious that each athlete, by submitting his application to participate, already knows based on recent medical examinations if his health condition allows him to compete in a long distance race in the open wild. The Organization does not require a medical certification from the athletes, considering that the measure of medical certifications submission is ethically questionable and creates a false impression of responsibility of the athletes and organizers, cultivating both ways a climate of hypocrisy.   
During the race, the Organization will cater for the medical screening of the athletes with symptoms which create suspicion of impaired health, because of their exposure to the race and to extreme weather conditions.  If a doctor diagnoses serious risk from further pursuing the quest of an athlete, he must quit the race and give his race number to the station crew.  Continuation of running out of competition after the disqualification of the athlete concerns the athlete solely, only if the doctor decides that the athlete's mental condition has not been disturbed.  In any case, if the athlete decides to continue his race, the organization does not accept any responsibility for his security and support and the safety team is not obliged to follow him.

11. RACE BIBS DISTRIBUTION & IDENTIFICATION OF ATHLETES: The race bibs distribution will take place the day before the race and on the day of the race in the Main Office in the Forest Village of Erymanthos, in the area of Haidou, where the headquarters of the race are.  Distribution times are as follows:
a) Thursday 12:00 until 22:00 & b) Friday 04:30 until 05:30.  The race bibs are given only to athletes themselves, and no relative authorization will be accepted by a different person!  The athlete must show a police ID card or other ID card or passport to get his race bib number.  Other documents (athletic IDs, driver's license etc.) are not acceptable. 

12. COPYRIGHT: The Organization and its partners hold the intellectual property rights of photographing and filming the race from authorized groups which undertake this work. Each athlete whose application is accepted to participate automatically accepts this condition, knowing they may appear in photographs or videos without the required license and without being able to claim any compensation from any publication of the material.

13. PERSONAL DATA: The organization will not make known to others the personal data of athletes who apply for participation. Respecting the relevant legislation and considering absolute moral obligation to maintain secrecy, it keeps the athletes' information secret in a safe digital environment. Under publicity is only the name of the athlete, the city of residence, age, and what he/she decides to publish (photo, personal website and a brief personal athletic resume).

14. RACE BIB: During the race, each athlete who participates is required to bear the athlete number (bib), which is the only evidence of his participation in the race. The number should be located in a prominent position on the front side (shirt, tights, backpack belts) to be able to prove that he is participating in the race. Athletes not wearing the bib number are not entitled to support in Aide Stations.  In order to honor the athletes who participate in the race, the organization gives as race bib number to the athlete the number of his place in the previous race, if he had participated. 

15. EQUIPMENT: There is no obligatory equipment for the athletes that participate in ROUT. Each athlete has the right to carry equipment as he considers necessary to cope with the difficulties of the race. The Organization will assist athletes with the transportation and delivery of a Bag Supply (drop-bag) in two points of the route (more in paragraph 23 of the present regulations).
The organizers recommend a minimum of equipment - but does not force the athlete to adopt it - called "survival equipment", which is the minimum equipment necessary for an athlete to compete with autonomy in the open nature. The proposed package of "survival equipment" consists of the following components:
1. Waterproof jacket
2. Survival blanket
3. Headlamp + spare batteries
4. Miniature lamp for spare use
5. Hydration pack or water bottle (choice of athlete)   
6. Lighter
7. Food (choice of athlete)
8. Medical kit (for facing traumas or other emergencies)
In the above equipment, each athlete can add vital medicines that may concern him (allergic shock injection etc), as well as other objects: backpack, gaiters, spare clothes, water cup, whistle, route book (supplied by the organization), GPS, mobile phone, gloves, hat, long tights, electrolytes, trekking poles, elastic band.
The organization will not check the equipment that athletes carry, except in case of the athlete being in a difficult position due to an accident or serious problem (dehydration, hypoglycemia, hypothermia, heat stroke etc.)

16. ROUTE: The route of ROUT has a length of 164,0 kilometers and a total positive difference (ascent) of 8000 meters approximately.  In its bigger part, the route consists of paths and path roads (almost 67%) and it is completed with forest roads of moderate or basic foot access (32%) and minimum asphalt kilometers (1%).  The type of route is "circle", starting and ending at the Forest Village of Erymanthos, with the first 41 kilometers being its last 41.  In summary, the course starts at the area of Haidou, passes from Vathyrema, reaches of Prasinada, ascends Oxia and descends to the area Zarkadia, continues to the ascend of Kaikouli, descends to Farasino stream, continues to the Krousovo stream, the area of Zagradenia, Gioumourlou and Alikioi, descends the Mega Rema (or Arkoudorema) and reaches the shores of the Artificial Lake Platanovrysi, then after reaching Zarkadia again follows the initial 41 kilometers in the opposite direction (Oxia/Boukovo, Prasinada, Vathyrema, Theologos) to finish in the Forest Village of Erymanthos, in Haidou.

17. PENALTIES: For almost all offenses, the penalty imposed is the exclusion from the race (disqualification). The only different penalty is the 15 minutes penalty, which is imposed immediately in the case of failing to give the used gel package for replacement.  The penalties are imposed immediately by the Station crew or other authorized personnel, who have the authority to oversee the observance of the rules.  Disqualification is the penalty imposed on any of the following offenses:
- Loss of checkpoint
- Leaving the Station out of the time limit
- Receive support out of the Station's limits
- Refusal to comply with the suggestions of the organization authorized persons
- Escort en route by a person without race bib number (pacer)
- Deliberate dumping of rubbish on the path
- Inappropriate behavior towards staff or league teammates
- Refusal to help teammates in need
- Use of transport means for shortening the route (shortcutting)
- Loss of race number (bib)
For offenses of improper / violent behavior as well as fraudulent tactics (use of transport), the exclusion is permanent and the athlete is not allowed to participate in ROUT in the future.

18. TIME LIMIT: Each finish within the permitted time limit is valid and the athlete is considered to have completed the race in time, if he has gone through all the checkpoints on the route. A finish after the permitted time limit, even for the minimum unit of time, is considered out of time.  The athletes that quit or are disqualified because of leaving out of the time limit from one of the six stations, are registered in the list of finishers based on the time and point of the race which they reached but are not qualified for a finisher medal.  The time limit for the race is set to 40 hours or 12 midnight on Saturday.  The race starts at 06:00 morning time on Friday. 

19. IN-BETWEEN TIME BARRIERS: The race will have three (3) Cut-off Points.  The in-between time barriers are set for safety reasons of the athletes and for the smooth operation of the race.  The time of recording, and thus possible exclusion of an athlete due to time limit, is defined as the time of departure from the station and not the time of arrival at the station.  An athlete who returns to the station after the time limit and after his departure from the station means automatically withdrawal  from the race 
Athletes who are excluded due to time limits, are obliged to turn in their number to the person in charge of the Station.  Athletes who want to continue their efforts despite being excluded due to time limit, are allowed to do so provided that:
a) they turn in their number
b) the doctor decides that their mental health is not impaired
c) sign a statement that they are continuing of their own responsibility
It is pointed out that these athletes can not have any more support from the organization, since they continue, nor the supervision of the Safety Team, since deciding to continue, and they are not entitled to present claims from the organization.

Below is a table of distances and time limits:
#
  CP
 ΤΟΤ
 SPL
  ASCT
 LIMIT
    TIME
S
 Haidou
    0
   0
       0
      0
 06:00-F
  Prasinada I
   27  27   950    ---               ---
1
 Ζarkadia I
   41
  41
  1640
   8.00
 14:00-F
2
 Κrousovo
   69
  28
  3410
 15.00
 21:00-F
  Gioumourlou   92  23  4500    ---               ---
3
 Ζarkadia II
 123
  31
  5230
 28.00
 10:00-S
  Prasinada II
 137  14  6280    ---                ---
F
 Haidou
 164
  27
  7880
 40.00
 22:00-S
 

20. CANCELLATION/SUSPENSION/POSTPONEMENT OF THE RACE, CHANGE OF TIME LIMITS: The race may stop, temporarily or permanently, based on the Organizers' judgment, due to extreme weather conditions at any time.  Also, the organization has the right to postpone the start of the race in case of dangerous weather phenomena (a strong storm or intense snowfall).  In the case of a temporary stop the athletes are obliged to halt their effort at the first station that they will reach on their way and wait until a new direction will be given to Aide Stations personnel for restarting the race, the time cut offs are extended accordingly and the stop time is deducted from the total time performance of the athletes.  Also, for the same reason the route may be modified (the route may be modified only if no athlete has gone past the point of modification) or the cut-off time limits may be extended, hence the time limit for finishing the race may be extended too.  Responsible for the decision postponement, interruption or extension, is the director of the race.

21. ROUTE MARKING: The marking of the route is separated in informative and directional.
A) Informative Marking: The informative marking consists of ascending numbered signs which will provide specific information, such as kilometer distance, altitude, distance from Stations and other useful information for the athletes.  The ascending number of the sign will refer to a concise "rout-book" where more valuable information for the athletes will be given.  Also there will be informative signs at the Stations.  There will be signs every 10 kilometers marking killing kilometers along the whole of the route, and kilometric count-down for each one of the last 5 kilometers of the race.
B) Directional Marking: Is separated in day and night marking, and it consists of either small plastic signs with the race logo (with a direction symbol) for the day marking, or also plastic signs, which are covered with a light reflecting material, for use at night, that reflect the light from the athletes' lamps.

22. ALIMENTATION: The Organization assumes part of the athletes' rations during the race in all 6 Stations.  All the Stations of Route offer full alimentation, with regular food, snacks and electrolytic fluids.  Plates, forks etc for the "table food" are offered by the organization, but each athlete must carry a cup or tumbler in which the Station's volunteers will offer fluids (electrolytes, soft drinks etc.) .  The athlete cannot take more isotonic fluid than what he consumes on the spot, consequently he will not have the right to fill a waterbag or bottles.

23. DROP BAG: Each athlete is entitled to deliver two (2) "supply bags" (drop bags), which they will receive at two  Stations of the route: a) Krousovo (K69) and b) Zarkadia i & ii (K-41 & 123).  Drop-Bags are of athletes' choice (they are not supplied by the organization to limit the use of plastic) and may contain anything an athlete considers necessary for his/her support: clothing, footwear, equipment and food, while their maximum weight cannot exceed 5 kilos each and their volume cannot be larger than 30 liters.  Trekking poles will not be accepted, unless there are telescopic or foldable and are secured in the bag of the athlete.  Bags from which sharp metal objects jut out will not be accepted for transportation.  It is recommended that athletes should avoid placing fragile objects inside the bags because they may be damaged during their transportation.  After the end of the race the two bags will be delivered to the athletes.

24. EXTERNAL SUPPORT-ESCORTING: ROUT is based on the physical and mental powers of the athletes.  External support is a limited concept and the concept of a pacer is not acceptable, a concept that is permitted in some of the races taking place abroad and aims to helping the athlete keep pace.  External support for the athletes is permitted only in the zone of the two Aid Stations, where its presence is permitted: a) Zarkadia, b) Prasinada.  Both of these stations are accessible by conventional car, as there is an asphalt road there.  Escort of an athlete by a person who does not have a race bib number is punished with disqualification. Escort of an athlete by close persons is permitted only at the last kilometer of the race before the finish line.

25. SAFETY: Each athlete must show the required attention for maintaining his safety and must carry with him the necessary supplies for facing an emergency situation (bleeding, allergic shock etc.)  The organization has the responsibility to face any emergency (in the route) or regular incident (at the stations) with the voluntary teams of First Aid and rescuers.  The doctors of the race have the responsibility to decide to disqualify an athlete, if they feel that the condition of his health does not allow him to continue without risking his health.  We would like to stress the use of headlamp, since moving in the dark is a significant part of the race for the total of the athletes (it is estimated that even the winner of the race will move for at least 12 hours in the dark).  Each athlete must make sure that his/her headlamp is working properly and that he has spare batteries.  Faulty operation of the headlamp may be even fatal for the athlete.  Each athlete has a moral obligation to assist other athletes who are in need or danger. If the athlete is required to accept medical help and found that he put himself in danger due to gross negligence of equipment use, he will bear any costs of evacuation and the penalty is expulsion from the current race as well as exclusion from next race too.

26. AIDE STATIONS: The Aide Station is the primary operational unit of the organization during the race.  There, athletes can receive medical services and food supplies as well as external support (but only at the Stations where allowed). At each Station the athletes that quit or are disqualified because of time, will have the possibility to be transported with vehicles of the organization back to the start place of the race (Forest Village).  Responsible for operation of each station is the "stationmaster" who is authorized to manage the affairs in their totality, with the exception of the timing of athletes: athlete exclusion, certain penalties, stop of the race, as well as all decisions regarding the operation of station.  There are 6 Aide Stations in ROUT and are as follows: 
1. PrasinadaI > Κ-27 
2. Ζarkadia-I > Κ-41
3. Κrousovo > Κ-69
4. Gioumourlou > Κ-92
5. Zarkadia-II > Κ-123
6. Prasinada-II > Κ-137
Each station is also and a Checkpoint of athletes, meaning that it records the athletes departure time from the Station or any dropouts and out of time arrivals.  The timeline of the Aid Stations is described in the Table of Distances and Time Limits and in Article 19 of the present regulations. 

27. CHECKPOINTS: Checkpoints are intended only to record the athletes of the race, in order to have a clear image of the number of the athletes moving on the route.  This contributes to the safety of the athletes and enforces the "fair play" effect in the race. Checkpoints are 25 in total and are ubiquitous between the Stations except 6 of them, which are hosted at the Aid Stations sites. IMPORTANT: No checkpoint  offers any kind of rations, they offer only primary first aide to the athletes who are under an emergency condition.

28. SAFETY TEAM ("CLEANER"): Qualified personnel of the organization will follow the last athlete of the race each time, for safety reasons. This team will have the ability to radio communicate and will carry a basic pharmacy for emergencies. 

29. TIMING - RESULTS:
 The timing is done electronically for the total (final) time and manually for intermediate times. The final times are transferred immediately to the website of the organization and the finalization of the results is done within the next few days.  There will be no team score.

30. PRIZES: There are no monetary prizes, only commemorative prizes are given to the winners. The Organization is opposed to the introduction of direct cash prizes, not being able first of all to comply and also considering as not appropriate for such an effort that puts athletes under a test that surpasses by far the narrow limits of a race. 
In detail, commemorative awards will be offered to the following athletes:
a) 1st, 2nd & 3rd winners of the race
b) 1st, 2nd & 3rd female winners of the race 
c) 1st male winner of the M50 category (master man)
d) 1st female winner of the W50 category (master woman)

31. REGULATIONS AMENDMENT: The organization reserves the right to amend these regulations without prior notice.




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